Report of meeting held Monday, 18th July 2016

Minutes of a meeting of the board of directors of the Company held at BBPA Offices, Brewers’ Hall, Aldermanbury Square, London, EC2V 7HR on Monday, 18th July 2016 at 12:30 pm

 

Present:

Sir Peter Luff (Chairman) – (PL)

George Barnes – (GB)

Mike Clist – (MC)

Brigid Simmonds – (BS)

Kate Nicholls – (KN)

Bill Sharpe – (BS)

Jim Cathcart – (JC)

Fiona Moran – (FM)

 

Apologies:

 

Nick Griffin – (NG)

Martin Caffrey – (MC)

 

 1.Preliminary

The Chairman noted that the meeting had been duly convened, that a quorum of five directors was present in accordance with the Articles of Association and declared the meeting open.

 

2.Minutes of the last meeting 18th May

The Chair proceeded with the meeting by requesting that the minutes of the meeting held on 18th May, 2016 be proposed as a true and accurate record of the discussions that took place.  The Board approved the minutes.

 

 3.Matters arising from the minutes

  • PEAT

 

  • MC updated the board, PEAT has been re-written and should be ready around the fourth week in August. The old PEAT will be run until the new PEAT is ready.
  • PEAT is costing £30,000 to develop and produce this cost will be covered by CPL.
  • CPL will receive £25 per learner.
  • The price will increase from £75 to £90.
  • The total time to complete the training will be 1 ½ hours instead of the 3 ½ hours plus.
  • GB has reviewed the new PEAT and confirmed with the board he is happy with the updated version.
  • Action – MC to send copy of PEAT to all board members
  • Press release to be drafted by BS for the PGB, welcoming new codes for companies with under
  • 500 tied pubs which included involvement from tenant’s groups on the PGB, reiterating that all tied tenants will have the right to bring cases to PIRRS and PICA Services under IFC 6 for a further year and that IFC 6 otherwise ceased to have effect from the date of implementation of the Statutory Code.

 

4.PICA-Service update/cases

The Board discussed the update on open cases, all the rest are now closed

 

5.PIRRS update on cases

  • MC commented that PIRRS was running smoothly and we just need to administer the process going forward. The Board discussed in principle the use of PIRRS for large pub companies even when the Statutory Code is in place to help determine tied rents.
  • R Vickers to handover the administration to FM, FM to organise a visit. 

 

6.PGB Subscriptions

MC confirmed that all subscriptions have been charged to the end of June, there will be no charge for the 22 days in July.

  • The new code should be finalised on Thursday, 21st July and we will need to write to all under 500 pubs and invoice for £20 per pub, including Scotland.
  • It was agreed that we should go back to charging annually and not half yearly.
  • MC to separate out accounts for new PGB subscriptions.
  • MC has confirmed that the balance in the old PGB account is c.£15,000 – this figure is only an estimate as we are still waiting on outstanding invoices.

Action – FM to check if all companies have paid their subscriptions that were due in June and to check that there are no further outstanding subscription payments due.

FM to send letters and invoices out.

 

7.Statutory Code and adjudicator

It is anticipated that the Statutory Code will be effective from Thursday, 21st July 2016.

  • There is a Select Committee Hearing on Tuesday 19th July to hear from individual tenants, but not tenant representative bodies and two pub companies.
  • Marcus Jones remains in post, but no announcement has been made on whether there will be a community pub’s Minister. It remains to be seen who the new Minister in BES will be responsible for the Statutory Code will be, but Margot James MP spoke in the Commons Committee earlier in the week. . PL suggested writing to the new minister in due course.

 

8.Statutory Regime and Transitional Matters

  • A discussion was held around how PIRRS could be used by large pub companies for tied rents. JC agreed draw up a paper and circulate to the board prior to the next PGB meeting. KN has a simple flow diagram which she will forward to JC.
  • MC advised the board regarding the website, the old board members are still appearing which is due to a change in provider and this will be rectified.
  • BIIBAS website will need the old codes removing and replaced with the new codes and companies will be encouraged to send the new codes sent to all tenants and lessees.

 

9.Annual Statement of Compliance

  • A discussion was held with the board on the draft report.
  • It was stated that the document is not for public circulation but must contain the correct information.
  • It was agreed that all board members should send their feedback and comments to MC who will liaise with Martin.
  • BS and KN to write the public document once the report had been finalised. 

 

10.AOB

    • The Board approved the appointment of Chris Welham, CEO of Wadsworth to the PGB to replace MC as a pub company representative
    • The CV of Dougie Lambie was circulated to the board and all members agreed that they were happy for Dougie to become a PIRRS surveyor.
    • It was agreed that smaller companies will be asked to complete an annual compliance questionnaire.

 

11.Date and time of next meeting

  • The date of the next PGB meeting with be held in October – FM to organise and send date to board members.

 

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