Report of meeting held Monday 22nd February 2016

Minutes of a meeting of the board of directors of the Company held at BBPA Offices, Brewers’ Hall, Aldermanbury Square, London, EC2V 7HR on Monday 22nd February, 2016 at 12:30pm

 

Present:

Sir Peter Luff (Chairman)

George Barnes

Jim Cathcart

Mike Clist

Brigid Simmonds

Kate Nicholls

Nick Griffin

Jane Twitchin

Bill Sharpe

Martin Caffrey

Tim Hulme

 

Apologies:                                                             

Rodger Vickers

 

1.Preliminary

The Chairman noted that the meeting had been duly convened, that a quorum of five directors was present in accordance with the Articles of Association and declared the meeting open.

 

Mike Clist told the Board that unfortunately Rodger Vickers was stepping down as Chairman of PIRRS and PICA Services. The Board thanked Rodger for his tireless service to the industry over many years.  Mike will be working with Rodger to find a replacement.

 

2.Minutes of the last meeting 7th December

The Chair proceeded with the meeting by requesting that the minutes of the meeting held on 7th December be proposed as a true and accurate record of the discussions that took place and signed the minutes.  The minutes were approved.

 

3.PICAS update on cases

 

  • Currently 2 cases currently lodged and potential hearings.
  • A PICAS summary document was supplied which was circulated and agreed the detail was enough.
  • The closed cases have either had no contact or have been confirmed by the tenant that the case is to be closed.

 

4.PIRRS update on cases

 

  • The new payment system is working well.
  • Rodger had provided a PIRRS summary with replicate information to the administrative documentation used. This was agreed that the information was clear and a good report.
  • There are currently 17 experts on the panel and 8 experts have been used this year.
  • There is an absence of anything from Scotland.

There was a discussion about a company who are not contributing to PGB funds, but may have a case. It was agreed that if a case was bought by such a company, that a one off fee could be agreed. The company concerned will be joining the sub 500 group in due course.

 

5.NRR and PGBto join the under 500 group post Statutory Regulation.

 

The Board discussed New River Retail who had bought Punch pubs. As required under IFC 6, Punch offered all eligible lessees a Deed of Variation to retain their protection under IFC 6. Initially, 50 out of 80 lessees signed the DOV. The offer to the remaining 30 is still available, as is a protocol for all for an internal dispute resolution process. NRR have agreed to

 

6.PGB Financials and Subscriptions

 

 Mike Clist said that the PGB accounts currently showed a surplus of £34,000. It was agreed to invoice members of the scheme for the next six months.

 

7.The Future of the PGB: transitional arrangements to statutory regulation and its potential role in continuing self-regulation.

 

 The Board considered the paper produced by the BBPA working with BII and IFBB. Option 3, to evolve the current system was approved.  The BBPA will check on the legal position and how the Statute of Limitations might affect cases under transition once the Statutory Code has been introduced.

 

8.Annual Report 15/16

 

  • The last compliance report for large companies had a reporting period of 1st May 2014 – 30th April 2015.
  • It was agreed to circulate the questions to the Board and then send them to individual companies ASAP. The period for reporting will be 1st May 2015 to 30th April 2016. Mike Clist agreed to obtain a quote for analysing the data.
  • It was agreed annual reports for PIRRS/PICAS should be completed at the same time.

 

9.AOB

 

 Sediment allowance.  The Board discussed the issue of sediment allowance and how it was treated in rental calculations.  BII agreed to look at pre-entry training and how wastage is referenced.  B Simmonds agreed to send the Board the guidance they have given their members

 

10.Date and time of next meeting

 

 

The date of the next Board meeting will be Monday 11th April at 12.30 pm at the BBPA Offices in Brewers Hall

 

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